Receptionist / Office Administrator

AP Professionals
March 24, 2020
Rochester, New York
Job Type
Street Address
500 Linden Oaks


A prominent accounting firm located in a beautiful downtown environment is seeking a Receptionist / Office Administrator to join their team. Acting as the Director of First Impressions, this position is the first point of contact in person or via phone. Other responsibilities include maintaining the office equipment, facilities, and supplies. Parking is provided, the pay is around $18 per hour flexible to experience. This is a direct hire position for immediate start.


  • Answer phones and transfer calls in a timely manner/take messages and distribute as necessary
  • Monitor and greet clients, guests, and vendors that come into the office in a warm and friendly manner
  • Maintain conference rooms and set up Skype meetings
  • Maintain kitchen, reception area, and coat closet in a neat, organized, and dust free manner
  • Act as the lead contact for the building and cleaning personnel
  • Sort incoming daily mail by noon distribute to proper person. Postmark outgoing mail by 4pm. Set up courier service for outgoing packages/Fed-Ex/PDQ
  • Maintain the switchboard relief calendar to provide coverage for lunch hours/time away
  • Send/receive faxes for firm/give to correct person in a timely fashion
  • Coordinate shredding of confidential information; by contacting vendor for service
  • Provide administrative support to the accounting services department, stuffing envelopes, post marking mail, and other related tasks
  • Provide administrative support to the Marketing Manager
  • Prepare for new hire orientation events
  • Train new hires on office equipment, phones and supplies and emergency evacuation
  • Assist with tax related assignments such as scanning tax documents, organizing mail merge documents, updating information in STAR, etc.


  • Must have at least 2-3 years of prior office experience in a professional environment
  • Must be team-oriented and willing to pitch in wherever needed
  • Must possess great phone etiquette
  • MS Outlook experience
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