Purchasing Specialist

AP Professionals
February 22, 2021
Rochester, New York
Job Type
Street Address
500 Linden Oaks


AP Professionals has partnered with a products distributor that is looking for a Purchasing Specialist to join their established team. The Purchasing Specialist will interface between manufacturers and the Company. Prepare and execute purchase orders, authorize payments, and engage in day-to-day operations within the Purchasing Department. Candidates who are strong communicators and have a team-oriented work style are encouraged to apply!


  • Manage all aspects of the commodities
  • Obtain requirements by verifying, preparing, and forwarding purchase orders; verifies receipt of items; authorizes payment and engages in the day-to-day operations of the Purchasing Department.
  • Serve as the primary interface between the manufacturers and Company
  • Prepare and execute Purchase Orders in a timely and efficient manner on a day-to-day basis.
  • Analyze and maintain adequate stock to satisfy current and future customer requirements.
  • Effective and timely communications with all departments.
  • Initiate action to prevent the re-occurrence of any nonconformities relating to the products, process, and quality system.
  • Initiate, recommend, or provide solutions through designated channels.
  • Maintain supplier literature and cross reference materials as well as supplier information and pricing files
  • Collaborate with other Purchasing Specialists and Manager in making recommendations regarding stocking levels to better support customers.
  • Participate in manufacturer trainings to enhance knowledge of products.
  • Place orders (including air-rush orders) with suppliers for lines assigned.
  • Follow-up on purchase orders placed within 24 hours and release within 48 hours.
  • Obtain supplier promise dates and verify PO acknowledgements from suppliers and enter information in document retention software (Web-Docs).
  • Expedite purchase order lines daily per expedite file.
  • Obtain proof of deliveries from suppliers.
  • Manage invoices provided by accounting daily.
  • Send open order report to top suppliers on a weekly basis and populate changes if received by the suppliers.
  • Review CSE file daily and provide resolution to issues and provide RMA’s when requested.
  • Request Supplier Corrective Actions when required by our customers.
  • Complete credits, debits, back-outs, and re-bills.


  • 2 years of Purchasing experience.
  • Competent in using Microsoft Excel, Word, PowerPoint, and Outlook.
  • Experience with Lean Supply Chain a plus.

Knowledge, Skills, Abilities, and Other Characteristics

  • Self-Starter who has the ability to work with minimal supervision
  • Must be able to work efficiently in a fast-paced environment.
  • Excellent verbal and written communication skills required.
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