PT Bookkeeper

AP Professionals
September 10, 2019
Rochester, New York
Work Hours
24 hours/week - flexible days/times
Salary Range
$31K - $35K
Street Address
500 Linden Oaks


AP Professionals is currently in search of a temp-hire OR direct hire Part Time Bookkeeper in the Brighton/Henrietta area of Rochester! Excellent opportunity!

Duties include processing biweekly and monthly payrolls through to general ledger; reconciling all bank accounts and revenue distribution monthly, along with correcting entries to the general ledger and prepares monthly profit/loss statements for departments. Administers 401K plan including reconciliation and preparation of Form 5500. Prepares Annual sales tax return and works closely with practice CPA at mid-year and year-end to compile financial reports and corporation tax return. Perform other diverse financial and administrative duties as requested by the administrator or physicians.

Pay is up to $25/hour. Hours are approximately 24 hours/week - days/times flexible EXCEPT payroll day on Monday.


  • Preparation of payroll spreadsheet based on billing productivity and reconciliation to the Income Statement
  • Provide expense/income statements for employees
  • Confer with payroll service to provide accurate employee changes in status and be aware of quarterly and year-end payroll requirements
  • Utilizing the monthly internal checklist, review and reconcile checklist items monthly
  • Research vendors to negotiate prices and maintain contract costs. Provide cost analysis spreadsheets as requested by the CFO
  • Calculate and prepare monthly journal entries to distribute fixed asset, computer costs and other expenses between offices
  • Prepare annual 1099 Forms and transmittal to IRS
  • Prepare annual New York State Sales Tax Return timely with proper documentation
  • Deposit Federal and New York State Corporate Tax and annual filing for the practice
  • Prepare and submit annual federal and NYS Charities Bureau returns
  • Perform bank reconciliations on all cash accounts
  • Reconcile monthly revenue totals provided by the billing department to the general ledger
  • Assist the accountant with any mid-year and year-end reconciliation’s relating to payroll, pension and the general ledger
  • Accurate entry of prepared year-end journal entries
  • Maintain accurate spreadsheets for 401K audit and analysis to provide Plan and 415 Compensation amounts to record keeper for annual compliance testing
  • Track purchasing, inventory usage and payments and assist in negotiating discounts for supplies


  • AAS or BS degree in Accounting, Business, or Management preferred


  • 3+ years in a bookkeeping/accounting and payroll position required

Knowledge, Skills, Abilities, and Other Characteristics

  • Paychex experience a plus
  • SAGE experience a plus
Drop files here browse files ...
Are you sure you want to delete this file?