Office Administrator

AP Professionals
December 2, 2019
Rochester, New York
Job Type
Street Address
500 Linden Oaks


AP Professionals is recruiting for an Office Administrator for a client located in Brockport. This is a permanent position and would pay between $17-19/hr. This position is responsible for providing administrative support to the office staff, as well as preparing weekly payroll, assisting to set up jobs, and other administrative tasks.


  • Contract processing
  • Assist in the development of site-specific safety plan
  • Prepare, maintain and control all project documentation in electronic files and ensure all documentation is delivered to all departments as required
  • Prepare and track Request for Information (RFI’s) and Change Order Request (COR’s)
  • Inventory control to include: preparing and tracking submittals and purchase orders (PO’s), track material deliveries and accept deliveries made to the shop
  • Manage subcontractor insurance, contracts and change orders
  • Assist in preparation of monthly billings
  • Manage customer and subcontractor lien releases
  • Maintain accurate working drawings through communication with field and project manager
  • Prepare closeout documents
  • Process daily field reports, toolbox talks
  • Customer service including answering phones and greeting customers
  • Assist in other administrative and accounting tasks as required


  • Associates Degree in business, management or similar required.


  • 1-3 years of experience in the construction industry preferred

Knowledge, Skills, Abilities, and Other Characteristics

    • Computer proficiency including word processing, data entry, spreadsheets, and generating reports using standard software applications.
    • Strong organizational skills including the ability to manage multiple projects and details simultaneously.
    • Ability to develop and maintain recordkeeping systems and procedures.
    • Ability to create, compose, and edit written materials.
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