AP Professionals is recruiting for an Office Administrator for a client located in Brockport. This is a permanent position and would pay between $17-19/hr. This position is responsible for providing administrative support to the office staff, as well as preparing weekly payroll, assisting to set up jobs, and other administrative tasks.

• Contract processing
• Assist in the development of site-specific safety plan
• Prepare, maintain and control all project documentation in electronic files and ensure all documentation is delivered to all departments as required
• Prepare and track Request for Information (RFI’s) and Change Order Request (COR’s)
• Inventory control to include: preparing and tracking submittals and purchase orders (PO’s), track material deliveries and accept deliveries made to the shop
• Manage subcontractor insurance, contracts and change orders
• Assist in preparation of monthly billings
• Manage customer and subcontractor lien releases
• Maintain accurate working drawings through communication with field and project manager
• Prepare closeout documents
• Process daily field reports, toolbox talks
• Customer service including answering phones and greeting customers
• Assist in other administrative and accounting tasks as required

• Associates Degree in business, management or similar required.

• 1-3 years of experience in the construction industry preferred

• • Computer proficiency including word processing, data entry, spreadsheets, and generating reports using standard software applications.
  • Strong organizational skills including the ability to manage multiple projects and details simultaneously.
  • Ability to develop and maintain recordkeeping systems and procedures.
  • Ability to create, compose, and edit written materials.