Executive Assistant

AP Professionals
September 16, 2019
Rochester, New York
Job Type
Street Address
500 Linden Oaks


AP Professionals is recruiting for a temporary to permanent Executive Assistant for a downtown client.


  • Schedules meetings, coordinates calendars, prepare and review expense reports for accuracy and approval
  • Drafts and proofreads correspondence and other forms of documentation for final approval
  • Screens calls, accurately takes messages and provides information to callers; delegates callers to others as appropriate
  • Manages email and responds on behalf of CEO; delegates response to others as appropriate
  • Manages the filing system for the office
  • Prepares meeting agendas; records and issues Board minutes for the CEO and other Board related committees and teams, as required
  • Acts as liaison to the Board, Board Committees, and Administration
  • Establishes and maintains a variety of files and records of a highly confidential nature
  • Reviews and distributes mail regarding the Board, Board Committees, and Administration
  • Books site for meetings/functions
  • Coordinates schedules for common time, and notifies staff/Board members
  • Orders refreshments; manages meeting set-up and conclusion


  • Associates in Applied Science or related degree or equivalent combination of education and experience


  • 2 years' experience supporting executive level management

Knowledge, Skills, Abilities, and Other Characteristics

  • Excellent communication and interpersonal skills
  • Ability to maintain confidentiality
  • Ability to handle/deescalate client calls
  • Advanced office skills using Microsoft Office (Word, Excel, PowerPoint)
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