Part-Time Bookkeeper/Office Manager

AP Professionals
December 2, 2019
Rochester, New York
Job Type
Street Address
500 Linden Oaks


AP Professionals is recruiting for a Part-Time Bookeeper/Office Manager for a client located in Henrietta. This position is temp to hire or direct hire,  pays up to $22/hr and is 25 - 30 hours a week. This client allows for a flexible schedule!


  • Keep financial records for the organization.
  • Work with Treasurer and Executive Director in preparation of long-term financial analysis, and cash flow analysis.
  • Prepare monthly updates for Treasurer.
  • Prepare monthly financial reports for Board of Directors.
  • Assist in preparation of yearly budget with Executive Director and Treasurer.
  • Coordinate, prepare and act as liaison for yearly audit.
  • Maintain inventory spreadsheet for depreciation schedule coordinated by auditing firm.
  • Maintain in kind spreadsheet for donations and services provided.
  • Online monitoring of checking and savings accounts and endowment account.
  • Monitor insurance portfolio for Business, Property, Directors’ and Officers’ liability.
  • Assist with various tasks, including but not limited to: donor acknowledgments, monthly newsletter (when needed), event preparation, etc.
  • Maintain office equipment and coordinate repairs.
  • Manage postage usage and allocation to appropriate General Ledger Expense accounts.
  • Represent the organization at internal and external fundraising events (evenings and weekends) in the event the Executive Director or other Staff member is unavailable.


  • Proficiency with QuickBooks Accounting Software, Microsoft Office and Excel
  • Experience with fundraising software, donation databases and fundraising event coordination a plus.
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