Admin Assistant – Real Estate/Legal

AP Professionals
March 19, 2019
Rochester, New York
Job Type
Work Hours
8:30am - 5pm
Salary Range
$36K - $40K, $41K - $50K
Street Address
500 Linden Oaks


Direct hire (great benefits), $18 - 22/hour DOE, downtown location 

AP Professionals is recruiting for a beautiful office downtown.  This company and group offers a lot of opportunity for growth and professional development.  Support 3 - 4 people directly including a partner, an associate, and a paralegal.  Willing to train those new to the legal field!


  • Performs general administrative tasks including calendar management, file and document organization/management, time sheet entry, and client billing
  • Opens new client matters; interacts with finance department to assist with client billing and tracks project budgets
  • Interfaces with clients through various forms of communication; responds to client inquiries
  • Responsible for project coordination, including input and maintenance of client matter and client file logs and notification of deadlines
  • Generates monthly reports and update projects with information gathered from attorneys
  • Prepares legal documents, forms, applications, supplemental materials and correspondence for attorney review; compiles real estate materials including closing binders, indexing files and organizing exhibits


  • A.A.S. in Administrative Studies or Office Technology preferred; 2 to 3 years administrative experience required, prior experience in a law firm preferred
  • Ability to work effectively with a variety of clients and staff; proven ability to provide exceptional client service
  • Strong organizational skills; ability to respond to multiple priorities and plan work to meet varying deadlines
  • Knowledge of Property/Real Estate practice area including procedures, forms, and terminology
  • Attention to detail; ability to proofread and check typed material for grammatical, typographical, spelling, word usage and format errors
  • Proven proficiency in Microsoft Word, Excel, PowerPoint

Email your resume to for consideration! 

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