Accounts Payable/ Accounts Receivable Specialist

AP Professionals
January 14, 2020
Rochester, New York
Job Type
Street Address
500 Linden Oaks


AP Professionals is recruiting for an Accounts Payable/ Accounts Receivable Specialist for a client located in Henrietta. This position is direct hire and will pay up to $50K.


  • Verify purchase order invoices are correct and perform proper 3-way match to purchase order and receipts .
  • Post both inventory and expense invoices daily.
  • Vendor Master maintenance and 1099 misc income reporting
  • Determine taxability status of expense items purchased and ensure proper G/L coding and support for tax filings.
  • Generate, print and mail daily customer invoices, monthly statements and dunning letters.
  • Submit Sales Invoices to 3rd party portals for payment
  • New customer on-boarding including establishment of terms and credit limits and maintaining tax exempt certificates where applicable
  • Customer credit card payment processing
  • Process manual customer invoices and credit memos
  • Pull invoice and backup requests for various departments when requested for budget variances, YTD spend inquiries and audit requests
  • Follow establish policies related to SOX controls and delegation of authority limits
  • Monitor shared email inbox and provide timely response to customer or vendor requests, forwarding to others as needed
  • Collaborates with customer service and sales teams to maintain customer relations and facilitate customer payment; review and respond daily to requests for credit approval and release of credit holds.
  • Continually assess processes to improve cash flow, improving the collection process, reduce aged A/R, and decrease bad debt reserves and expense.
  • Complete monthly financial / accounting tasks associated with monthly financial close of Accounts Receivable and Accounts Payable, providing support for calculations and account reconciliations
  • Maintain filing of required documents according to document retention guidelines


  • 2-3 years relevant AR and AP experience

Knowledge, Skills, Abilities, and Other Characteristics

  • Strong understanding of accounting practices and principles
  • Proficient in Microsoft Suite (i.e. Word, Excel, Outlook), with intermediate Excel skills
  • Experience with Sage or SAP a plus
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