Executive Office Manager

AP Professionals
Published
March 9, 2020
Location
Rochester, New York
Job Type
Street Address
500 Linden Oaks

Description

AP Professionals is recruiting for an Executive Office Manager for a client located downtown. This position is direct hire and will be paying up to $50K. Parking is included! Accounting and Accounts payable experience is REQUIRED!

Responsibilities

  • Prepares, inputs and processes all account payable transactions and weekly check disbursements for operating fund, resident fund and foundation.
  • May assist in preparing bank deposits and related postings of general fund transactions
  • Coordinate and assist in balancing petty cash and meal ticket box and safe
  • Assist with monthly standard journal entries
  • Handling postage meter, adding money and running mail through the meter.
  • Provides administrative support to the Board of Governors and Board committees, including arranging and scheduling meetings, notifications, recording attendance, taking minutes at Board meetings, processing and distributing material; supports staff who serve on Board committees; maintains and updates the Board of Directors Manual.
  • Provides administrative support to the CEO/Administer and any other administrative personnel as directed, including maintaining calendars, scheduling appointments, making travel arrangements, handling mail, processing memos, reports, correspondence and maintaining time and pay records for department heads.
  • Maintains file with contracts, licenses and certificates of insurance for medical consultants.
  • Maintains up-to-date roster of Board of Directors, Foundation Board, Board of Governors and other committees including updating Board web page to keep current.
  • Maintains calendars and coordinates meetings for conference rooms as needed.
  • Maintains files on physician credentialing; initiates procedure by mailing application and related forms to physician; mails release forms to appropriate hospitals, nursing homes.
  • Ordering of office supplies for departments
  • Prepares, inputs and processes all account payable transactions and weekly check disbursements for operating fund, resident fund and foundation.
  • May assist in preparing bank deposits and related postings of general fund transactions
  • Coordinate and assist in balancing petty cash and meal ticket box and safe
  • Assist with monthly standard journal entries
  • Handling postage meter, adding money and running mail through the meter.

Education

  • Bachelor’s degree Preferred or related experience, Accounting or Business

Experience

  • Minimum of 5 years’ experience as a senior level assistant

Knowledge, Skills, Abilities, and Other Characteristics

  • Experience with Microsoft Word and Excel
  • Computer presentation skills
Apply
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