Operations Controller

AP Professionals of WNY
July 27, 2022
Job Type


This position is responsible for managing the day-to-day work flow of the Finance and Accounting Department, ensuring accurate and efficient financial operations.

Essential Responsibilities

  1. Assist the EVP & CFO as well as the SVP, Finance-Corp Controller & Treasury with all day-to-day responsibilities, projects, and initiatives.
  2. Lead the monthly close process including the preparation of journal entries, account reconciliations, analysis of variations and communication of the results.
  3. Review, verify and process monthly benefits billings and allocations
  4. Maintain chart of accounts.
  5. Monitor both fixed and intangible assets. Record monthly depreciation and amortization.
  6. Perform detailed review, analysis, and reconciliation of assigned balance sheet accounts.
  7. Assist with audits involving review of accounting and administrative controls. Coordinate preparation of external audit materials.
  8. Review quarterly and annual payroll reconciliation to the general ledger.
  9. Resolve problems and ensure maintenance of the accounting systems and equipment to ensure smooth operations.
  10. Perform miscellaneous work in Accounting system such as journal entries as needed.
  11. Review and complete monthly percentage of completion reporting for current contracts.
  12. Finalize monthly financial statements and reporting for owners and business unit leaders
  13. Assist in annual budgeting process by providing financial information and analysis
  14. Perform other duties as assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.


  1. Must be authorized to work in US
  2. Travel required, internal office visits 0-25%
  3. Must be able to pass pre-employment screenings

Supervisory Responsibility:

  1. Appraise employees’ performance, productivity, and efficiency. This includes providing expectations, setting goals, counseling, and discipline.
  2. Direct and delegate work to employees to achieve ultimate team success.
  3. Discover training needs and provide coaching/mentorship to direct reports.
  4. Act as a time and attendance supervisor, which includes the review and approval of time off requests.
  5. Provide decisions on staffing relating to hiring, promotions/demotions, and terminations.


  1. Bachelor’s Degree in Accounting/Finance required. MBA strongly preferred.
  2. At least 5 years of demonstrated Finance and Accounting leadership required.
  3. Proficiency in Microsoft Office, with emphasis on Excel, required.
  4. Project Management experience a plus.
  5. Proven experience implementing and monitoring internal control policies and procedures.
  6. Ability to adapt to the work and environment of a small company that is growing and acquiring, with varying cultures.
  7. Must be able to thrive in a fast-pace setting.
  8. Ability to multi-task, work under pressure and meet deadlines required.

Skills and Competencies

  1. Command Skills
  2. Composure
  3. Customer Focus
  4. Financial Management
  5. Functional/Technical Skills
  6. Integrity and Trust
  7. Listening
  8. Motivating Others
  9. Planning
  10. Time Management

Working Environment

This job operates in a professional office environment or remote home office location. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.  Periods of stress may occur.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

  1. Sedentary work. Exerting up to 10 pounds of force occasionally. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
  2. While performing the responsibilities of the job, the employee is required to talk and hear. The employee is often required to sit, and use their hands and fingers, to handle, feel or keyboarding.
  3. The work occasionally requires the employee to stand, walk, reach with arms and hands, and to kneel. Vision abilities required to perform this job include close vision.
  4. This position regularly requires large amounts of time to be spent using and viewing computer screens and equipment, which generally entails regular and repetitive motions.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.



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