Medical Secretary

AP Professionals of WNY
June 11, 2019
Job Type


Looking for a friendly, customer service oriented individual for a receptionist role in a medical setting. Main responsibilities including clerical, secretarial and billing duties.

Full time, Temporary to Possible Permanent 14/hr

Multiple opportunities available at different locations


  • Maintains confidentiality of all agency communications. This includes all client information and all agency financial and proprietary information
  • Responsible for ensuring compliance with all agency policies, procedures and governmental regulations including, but not limited to HIPAA
  • Answers and directs telephone calls to appropriate staff; cancels/schedules appointments
  • Checks for necessary authorizations/referrals prior to visits and alerts clinicians as necessary
  • Collects co-payments when necessary and documents per company policy
  • Provides clients with receipts for all financial transactions
  • Completes routine insurance information, client registration forms, and may transfer some information to the agency's data base/billing program
  • Checks Doctors and Nurses notes against schedule and updates accordingly
  • Maintains client records and agency files according to prescribed procedures; ensures timely filing of documents in client records
  • Processes routine records, reports, correspondence and other documents as assigned
  • Assists in the compilation of statistical data as assigned
  • Updates group lists
  • Performs other duties as assigned


  • High School or equivalency diploma PLUS minimum of 2 year's full-time paid secretarial experience which includes keyboarding  and some billing background  preferred; OR Associate's Degree from an accredited business school or college with major area of study in secretarial or medical billing and minimum of 1 year full-time paid secretarial experience
  • Proficiency with MS Office products
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