Executive Legal Assistant

AP Professionals of WNY
November 5, 2020
Job Type


Interested in working for an international law firm? Our client is seeking an Executive Legal Assistant to provide administrative support for one of the founding partners of the firm. Located downtown, direct hire. 47.5K

Client is looking for an individual who can work under deadlines and have some flexibility in their work schedule to meet unforeseen demands. Must have the ability to anticipate needs of the executive and make decisions without direction.

Some responsibilities include but not limited to:

  • Maintain calendar/scheduling for executive - experience booking international travel is important
  • E-filing knowledge to assist with legal filings in State and Federal Courts including discovery requests, responses to opposing counsel, and motions
  • Maintain client confidence and protect operations by keeping information confidential
  • Maintain and process expense reports
  • Schedule conference calls, depositions and case-related appearances
  • Drafting/editing legal documents including proofreading
  • Dictation
  • Assist executive with monitoring A/R and client follow-up
  • Review and process invoices


  • Minimum 2 years prior experience in an administrative role preferably in legal setting
  • Minimum 2 years of travel and meeting planning experience
  • MS Word, Excel, Outlook and PowerPoint and the ability to learn new programs/systems
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