Financial & Benefit Associate

AP Professionals of WNY
Published
June 7, 2022
Location
Niagara Falls
Job Type

Description

Our client is looking for a Financial & Benefit Associate who will have the following qualifications and be responsible for completing the following tasks:

AGENCY REQUIREMENTS:

  • Valid New York State Driver’s License
  • Associate's Degree in Business or related field, or; General Accounting Experience including General Ledger data entry and payroll data entry

 

SKILLS:

  • Detail oriented with strong computer skills.
  • Computer proficient in use of Microsoft Applications

 

AGENCY EXPECTATIONS:

  • Demonstrates knowledge of the program, mission, and services of the company
  • Complies with all policies and procedures of the company (including the Collective Bargaining Agreement, and corporate Compliance Policies) and all governmental and legal requirements
  • Attends and participates in appropriate agency staff trainings and meetings
  • Advocates for cultural diversity/sensitivity as appropriate
  • Reports all suspected incidences of child abuse/neglect to NYS Hotline with supervisory approval
  • Experience and knowledge on the use of computers, cell phones and a broad understanding of using the Internet and e-mail in the workplace

 

JOB RESPONSIBILITIES:

  • Works with the Finance Supervisor in the general operations of the Finance Department
  • Works with the C.F.O. and the Financial Supervisor to review and develop sound checks and balances pertaining to fiscal operations
  • Prepares General Ledger account and cost center coding to ensure correct allocations have been applied
  • Responsible for maintaining agency bank account – check register balances
  • Reconciles all agency bank accounts
  • Prepares, enters and monitors payroll information
  • Prepares payroll related records and remittances
  • Prepares payroll reports as required by outside sources
  • Responsible for reviewing all agency credit card transactions to validate purchases
  • Prepares invoices and checks for accounts payable and ensures accuracy of all invoice charges
  • Monitors and performs random audits of all petty cash accounts
  • Maintains Financial Assistant manuals to ensure information is kept current
  • Processes new employee payroll related information
  • Keeps the C.F.O. informed of cash disbursements and journal entries
  • Reviews payroll operations with the C.F.O.
  • Follows agency accounting practices
  • Assists with front desk reception responsibilities
  • Maintains effective working relationships with staff, service providers and auditors
  • Assists with other duties in the Finance Department including our mandated, third party, independent audit / review
  • Assists Human Resources Officer as needed
    • Prepares monthly benefit billings (Univera, Lifetime, BCBS, etc.)
    • Responds to employment/wage inquiries (DSS, Housing Authority, W. Comp., etc.)
    • File organization
    • Responds to unemployment wage inquiries
    • Notify/track benefit payments for those on leaves of absence
    • Assists with completion of employee ADP files
  • Assists Informational Technology department with updating and maintaining agency cell phone numbers and monitoring usage
  • Assists with other duties of Finance Department
  • Performs other duties assigned by Administration
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