Executive Assistant

AP Professionals of WNY
Published
June 21, 2022
Location
Buffalo
Category
Job Type

Description

Our client is seeking an Executive Assistant who will be responsible for ensuring that everything runs smoothly: whether it’s coordinating meetings and travel, organizing important mailings, or problem-solving whatever comes their way, they're the go-to person for every department in the office.

 

Essential Functions:

  • Manage daily office operations, such as ordering office supplies, stocking the kitchen, and handling the mail and package delivery
  • Assist with data entry and other administrative tasks
  • Liaise with tech support company and answering service, and organize tech initiatives
  • Calendar and coordinate conference line/Zoom calls, projects, meetings, and travel
  • Provide executive-level support
  • Greet and welcome visiting clients
  • Oversee company projects as needed
  • Assist with new employee onboarding
  • Manage employee birthday and work anniversary celebrations, as well as gifting to clients

Requirements:

  • Bachelor’s degree
  • 3-5 years’ experience in an office setting
  • The ability to be agile and react quickly to changing priorities
  • Not low, not medium, but HIGH attention to detail & administrative skills
  • A keen sense of urgency / time management relating to all duties
  • Excellent written and verbal communication skills
  • NY Notary preferable but not required

Benefits: 

  • 401(k) w/match
  • Dental insurance
  • Health insurance stipend
  • Vision insurance
  • Generous Paid Time Off
  • Paid Maternity/Paternity Leave
  • Free parking

Job details: 

  • Hours: Monday – Friday 9-5pm
  • Salary commensurate with experience
  • Office located in Buffalo, New York
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