Accounting Associate

AP Professionals of WNY
February 7, 2020
Job Type


Company seeking an experienced professional that is enthusiastic and dedicated to helping accomplish its mission by effective practices to prepare and maintain accurate accounting records. The Accounting Associate will be an integral part of the accounting team, as well as provide limited administrative and office support to the organization. This individual should be detail-oriented with the ability to accurately track, account for and report a large volume of financial transactions. This is a full time position with EXCELLENT fringe benefits available.

Key Responsibilities:

  • Process all cash receipts ensuring they are deposited to the proper bank account, and posted to the correct general ledger account and client’s fund
  • Prepare all bank deposits, including via mail or remote check deposit
  • Input all vendor invoices and distribute them to supervisors for proper approval. When returned, review to ensure accuracy and proper coding of: fund, leadership initiative and account number
  • Upload all outgoing grants to the accounts payable system
  • Print all checks for vendors, grants and scholarships and mail or distribute to others internally
  • Prepare monthly account reconciliations for four checking accounts and certain outside investment accounts
  • Maintain files for vendor invoices, accounting documents, contracts and program-related investments
  • Prepare journal entries and maintain supporting documentation
  • Scan all monthly outside investment information and send to the investment consultant
  • Track stock gifts until the proceeds have been received
  • Assist with the preparation of:
  • Routine quarterly fund statements
  • Annual audit schedules and tax filing
  • Annual correspondence to each designated beneficiary organization to notify them of scheduled disbursements during the year
  • Administrative support for the finance team which could include: composing letters, coordinating and scheduling meetings, updating information in the financial reporting system, copying and scanning documents, and working on special projects or other tasks as requested
  • General office support including providing back-up for the receptionist and maintaining conference rooms for meetings (room arrangement, readiness, providing refreshments and meals, setup and post-meeting cleanup


  • High School Diploma or GED with a minimum of eight years of related experience in an accounting position OR an Associate’s Degree or above in Accounting or Business with a minimum of three years related experience in an accounting position
  • Strong analytical, bookkeeping and account reconciliation skills
  • Advanced mastery of computer skills, including Microsoft Excel, Word, Outlook and PowerPoint
  • Detail-oriented with the ability to think through a process and identify all financial implications
  • Capable of exercising good judgment when it comes to problem-solving, setting priorities and decision making
  • Ability to work in a fast-paced environment and consistently meet assigned deadlines
  • Aptitude for learning new technologies and utilizing systems that promote efficiency and effectiveness
  • Excellent oral and written communication skills; ability to communicate and maintain positive relationships with other staff members and prepare documents for presentation

Salary $40k-$50k depending on experience

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