Payroll Coordinator

1. JOB SUMMARY

The Benefits/Payroll Coordinator will be responsible for but not limited processing payroll and managing benefits; gathering information and processing new hires, terminations, other department needs.

1. PRIMARY JOB DUTIES:

• Prepare bi-weekly payroll in PRISMHR for 900+ employees/students

• Assist with Timecard updates and processing.

• Manage 403b plan

• Manage and maintain employee benefits in Maxwell portal, open enrollment, new hires, terminations, life events, monthly benefit audits and work with benefit vendors
• Maintains I-9 documentation and recordkeeping for all employees
• Name change/Address changes
• Data entry of new hires, changes, and termination
• Manage tracking workers compensation/disability/PFL/FMLA and Life Insurance
• Stay current with changing federal and state payroll laws and update law posters.
• Manage audits and run reports and analysis as needed
• Complete verifications of employment
• Managing completing unemployment claims
• Maintain and update job postings online and with other various websites.
• Manage the I9 process immigration paperwork for employees on VISA and complete TN letters when needed.
• Mange our mailbox and respond to inquiries.
• Updating excel spreadsheets in TEAMS
• Assists with assigning and monitoring employee training programs.
• Oversees the Tuition Reimbursement program.
• Submit payments for various bills
• Distributes and sorts of incoming mail to HR/Payroll department
• Responsible for communicating company information (i.e. SharePoint, bulletin boards, etc.)

III. OTHER JOB DUTIES:

• Assists with various research projects and/or special projects
• Other duties as assigned

1. KNOWLEDGE, SKILLS, & ABILITIES:

• Experience with online payroll software.
• Experience with online benefit software.
• Advanced knowledge of Excel and Word.
• Must be very organized with a high degree of attention to detail.
• Excellent communication skills, verbal and written; has a professional demeanor.
• Demonstrated experience/maturity to handle confidential and sensitive information.
• A positive, service-oriented attitude, with excellent follow through on issues.
• High energy, engaging and collaborative; works very well in supporting others
• Provides quality and friendly HR and payroll customer service to employees

1. JOB SPECIFICATIONS:

Education:

• Associates Degree; Bachelor’s degree preferred in a related field

Experience:

• 2-3 years of experience in payroll and benefits

1. PHYSICAL & ENVIRONMENTAL REQUIREMENTS:

• Mental/Visual Demand and Physical Effort
• For normal office environment must be able to lift 25 lbs from floor level.
• Must be able to lift and manuever normal size full file box for archival purposes.
• Must be able to occasional bend, twist, and stoop.
• Frequent typing of computer keyboard.