Legal Assistant-Real Estate

AP Professionals
Published
May 16, 2018
Location
Rochester
Category
Job Type

Description

We are looking for a self-motivated Legal Assistant. This position is responsible for supporting attorneys and paralegals by performing a variety of administrative duties, including drafting correspondence, answering phones, communicating with attorneys, clients, and court personnel.  The ideal candidate will have a Real Estate background with previous experience working in a law firm.  This is a Direct Hire opportunity with a firm located Downtown.  Pay is approximately $42K

Duties and Responsibilities:

  • Cultivate and maintain an efficient documentation and filing system for development/zoning file
  • Assist attorneys with preparing and processing development applications, including but not limited to docketing (pre and post approval)
  • Utilize internet based resources to gather and synthesize property information
  • Acquire information and copies from various municipalities and professionals (architects, engineers, etc.) to process and advance development applications
  • Obtain copies of recorded documents from various governmental offices where applicable, obtain tax receipts for properties
  • Open new files, request conflict of interest checks, and maintain (including indexing and organizing) client and general files
  • Prepare correspondence and other legal documents from written or verbal instruction.
  • Draft various letters to clients based on the specific transaction/matter
  • Log attorney's time for billing purposes and work with accounting to generate bills
  • Provide admin support such as transcribing dictation, maintaining calendars, setting up meetings, coordinate courier deliveries, sorting and distributing mail, and filing
  • Assist with overflow projects/assignments such as filing, photocopying, scanning, or reception relief and perform other duties as needed upon request by immediate supervisor

Requirements:

  • 1-3 years prior law firm administrative assistant experience
  • Bachelor's degree preferred
  • Working knowledge of Adobe and Microsoft Office Suite: Outlook, Word, Excel, and PowerPoint
  • Strong typing, computer, organizational, and administrative skills with meticulous attention to detail
  • Excellent communication and interpersonal skills
  • Ability to prioritize workload and independently manage multiple tasks
  • Must be a team player and use firm resources effectively and efficiently
  • Must maintain professional contact with attorneys and staff and observe confidentiality of client and firm matters
  • Type a minimum of 60 wpm
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