Administrative Coordinator

AP Professionals of WNY
June 12, 2018
Job Type


The Administrative Coordinator facilitates the day-to-day administration of the Foundation Office, including entry and reconciliation of financial information; entering and updating of donor information; preparation of gift receipts and other correspondence; coordination of and assistance with Foundation events, etc.

Full Time, Temp to Perm



  • Communication with other constituencies, primarily information-gathering and assistance from other administrative professionals
  • Most of these interactions are via telephone or e-mail
  • Frequent communication with Foundation trustees, major donors, and other community leaders
  • Receive calls from individuals who have received a fundraising appeal letter


  • Associates Degree required; Bachelors Degree preferred
  • 2 year's experience in office administration, preferably within a non-profit organization
  • Proficiency in Microsoft Office (Word, Excel, etc), with particular proficiency in Mail Merge
  • Familiarity with donor management software
  • Familiarity with QuickBooks accounting software
  • Strong verbal and written communication skills
  • A high level of professionalism
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