Accounts Payable Specialist

AP Professionals of WNY
March 2, 2018
Job Type


Our client is looking for a detail oriented individual with good organizational skills. The Accounts Payable Specialist’s responsibilities include but are not limited to creating purchase orders, entering vendor invoices and preparing payments to vendors using QuickBooks and QAD/ERP System.  

Full Time, Direct Hire

45k+ DOE

Duties & Responsibilities:

  • Create purchase orders in QuickBooks and QAD/ERP system as requested
  • Enter vendor invoices in QuickBooks after confirming proper authorization has been received
  • Prepare checks and wire transfers for payment of vendor invoices
  • Maintain vendor files including obtaining tax form W-9 from all new vendors
  • Prepares cleared checks for storage
  • Assembles and processes overnight shipments
  • Prepare analysis of accounts, as required
  • Prepare annual form 1099 for all vendors requiring a form 1099
  • Protects organization’s value by keeping information confidential
  • Special projects and analysis as requested

Skills & Requirements:

  • Associates degree in accounting preferred
  • 3 or more years of experience working in an accounting position with a focus on the accounts payable process
  • Basic understanding of US GAAP
  • Experience using QuickBooks and ERP systems preferred
  • Comprehensive knowledge of Microsoft Word, and Excel
  • Excellent communication and organizational skills
  • Able to learn and adapt to new systems quickly
  • Ability to meet deadlines
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